How to Write Winning Award Nominations

By Chance Shay, Senior Communications Strategist

“You play to win the game.” As a sports enthusiast, this is one of my favorite quotes. When it comes to organized sports, if you’re not playing to win then what’s the point? The same thing goes for submitting award nominations. To make sure you’re helping your organization get the recognition (and buzz) it deserves, here are the four key elements to writing award nominations that win.

1. Focus on the category: There are a ton of award categories, which means your award nomination needs to emphasize how your product/service/organization is outstanding in that specific area. If the award category is about innovation, focus on how your widget solves a problem in a new way or how it created a new class of products. Many organizations make the mistake of writing award nominations that explain how fantastic their product is in a breadth of ways. Instead, focus on how fantastic the product is as it pertains to the one category. This will help reduce wordiness of a nomination, better hold judges’ attention and gives them everything they need to know to evaluate your product without having to dig through the nomination for it.

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2. Write for the criteria: All sound awards programs lay out criteria against which nominations will be judged. Use those criteria as an outline for your nomination. Make sure you clearly and succinctly address each aspect of the criteria within the context of the larger category. If pricing isn’t part of the criteria and your widget doesn’t have a price point benefit, don’t distract from what’s remarkable about the widget by mentioning its price. Also, don’t get lost talking about the widget’s features. Instead, discuss features in terms of the benefit they provide- feature A makes the product more reliable, feature B allows it to solve the problem faster, feature C relieves a pain point that’s a barrier to entry for a wider audience. Judges don’t care as much about what the widget is as they do about what it achieves.

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3. Use figures: Anyone can add superfluous adjectives to an award nomination to make it seem more impressive than it really is, but numbers don’t lie. Include data on how successful the product launch was, figures on the number of times it solves a problem, or show metrics that illustrate the benefit of the widget. If the figures included in your nomination are bigger and better than that of competing nominations, it doesn’t matter how much a competitor embellished on their nomination description. Use stats to your advantage.

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4. Make a good first impression: Set the tone for which your nomination will be judged with an opening statement that clearly conveys why your organization deserves to win the award. Assume the judge will only read the first sentence of your nomination. What MUST they know and understand about the widget? Build your opening statement around that and be sure to showcase the passion your organization has for what the widget achieves.

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Bonus tip: Incorporate visuals! Depending on the award program size. Judges may have to sift through hundreds of nominations and can get cross-eyed looking at block of text after block of text. Use visuals- from infographics to product marketing photos- to show them how awesome the widget is, rather than just tell them. For nominations that don’t allow you to upload and send visual files, incorporate links to online-hosted visuals within the nomination text itself. Sure, not all judges are guaranteed to click the links to see the visuals, but it will give your nomination the edge for those that do.

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The point of submitting an award nomination isn’t to say you’ve nominated your organization for an award. The point is to win the award, tell your audience about why you won the award, differentiate your organization from competitors and boost sales or fundraising. By following these four (or five) tips, your nominations will be better positioned to help you win, and that’s what it’s all about.

Need a little help winning attention or awards for your organization? We are all about achieving wins for our clients. Let us know what a win looks like for you, and we’ll let you know how we can get you there. Email cshay@wrightoncomm.com to start the discussion today.

The Secret to Becoming a PR Expert

By Julie Wright, President

It’s what every bright up and comer wants to know. How do I become a PR expert?

What’s the straightest line to the top? What blogs do I need to follow? What technologies do I need to use? Are there short cuts?

If you aspire to be an expert in PR, there is one thing you need to know and to do.

The answer to becoming an expert transcends conventional wisdom or insider scoop because it is backed by scientific research.

Social scientists have studied this question because it is an important one and has significant implications. In fact, in demanding, complex jobs like PR—particularly in an agency environment—research has shown that the top 10% produce 80% more than the average. Even in low complexity jobs, the top 10% produce 25% more than the average.

So researchers isolated and removed all variables – how much people practiced, worked, studied, networked, got lucky, etc. — to identify the single factor that most correlated with becoming a top performer.

But before I tell you what it is, I’ll tell you that it’s entirely within your control. It is an internal factor. And it’s not talent.

J.K. Rowling was once jobless, living on welfare and deeply depressed. She was also rejected countless times by publishing houses for Harry Potter and the Philosopher’s Stone. Now she’s a billionaire and one of the world’s best-known authors.

Rowling worked through her setbacks and spent five years penning her first Harry Potter book and never gave up on finding a publisher. She was going to be an author.

Michael Jordan didn’t make the varsity team when he tried out as a sophomore. But he went on to be one of the best basketball players of our time.

Jordan famously said “You must expect great things of yourself before you can do them.” Clearly, when he thought about his future, it was as the best basketball player he could be.

So, here’s the answer to the question “How do I become an expert?”

It’s your commitment.

Ask yourself “How long do I plan to do this?”

If the answer is “for a couple of years,” “until I start a family” or “I’m not sure;” you can still do well but it’s unlikely that you’ll get to the top of your game. If you answered that question with “forever,” “this is my life’s work” or “until I’m the CEO;” you are on your way to a level of achievement few attain.

If you don’t believe me, read more here in my favorite weekly blog, Barking up the Wrong Tree, by Eric Barker. It is worth subscribing to as it is always filled with wisdom backed by social science—or as Eric explains “science-based answers and expert insight on how to be awesome at life.”

Barker’s post on how to become an expert includes seven other tips. It’s well worth the read if you’re serious about becoming a PR expert.

The 411 on Social Media Best Practices in 2016

By Kara DeMent, Communications Coordinator

With more than two billion active social media users today, having a presence on social media is a must for brands that want to get noticed. With “best practices” and social media platforms evolving and ever-changing, it can be tough navigating the social media landscape to create effective campaigns.  If you want to be a savvy social media communicator in 2016, here are five ways you can stay on top of the game.

1. Inspiring Visuals

Use strong visuals that leave a lasting impression. Content paired with a great picture creates 650% more engagement according to recent studies. Recently, WOC helped hospitality client partner, Delaware North, secure the win for Best Use of Visuals from PR Daily – a great example of how creating captivating visuals can help your social media presence stand out.

2. Consistency is Key

Content says everything about your brand. And if you’re not consistent with creating and producing your own content, your brand will feel it. Continuously producing good original content gives you a better chance of being seen by your audience. The more you produce, the more love you’ll receive from your audience – although this depends on what your brands/clients’ needs are, you don’t want to over produce or under produce, so always keep this in mind.

3. Follow the Golden Rule

Whether it’s a fun visual, new product launch or exciting announcement; share, like and comment on content that other brands and influencers of interest to your audience produce. This exposes you to others who in return, may also share your content and help increase your followers and help your engagement. Give and you shall receive.

4. Engage Your Audience

Those of us who are social media pros don’t post content for the fun of it. We post for the opportunity to help our clients raise awareness, drive interest and build relationships. In order to make that opportunity a reality, that means we engage with our target audience by answering questions, commenting, sharing and liking content. The more you engage on social media, the closer you’re to achieving your client’s business goals.

5. Measuring Success

Measuring your social media results only helps you better your social media strategy. It shows you what’s working and what isn’t working. It gives you the leisure to experiment with what works for your brand. If you’re not sure how best to measure your results, the “Big 4” from Buffer is a great guide to follow.

If you’re still stuck on breaking through social media, our team at WOC can get you on the right track. Give us a call or find out more about our capabilities here.

Write Your PR for Robots AND Humans

By Kat Beaulieu, Communications Strategist

Whether you call it a press, news or media release or a press statement, it’s all the same thing—it’s the communication piece aimed at hooking the media onto your story. Far from being a relic relegated to our past, the press release lives on as an important tool in a PR professional’s toolkit. But in this age of media overload, getting your press release noticed is no simple feat. Plus, nowadays it’s equally important to ensure your press release appeals to robots and humans alike.

Read on for some best practices for ensuring your press release is seen by robots and humans and not getting lost in the shuffle.

The Writing Phase

Writing a press release for robots

Start writing your press release with an audience in mind. In this case, let’s begin with our robot audience. When I say ‘robots,’ I’m not talking about The Terminator, or Autobots & Decepticons, or cute heartstring-pulling characters like WALL-E. I’m talking about those web-crawling spiders that do all the grunt work of indexing the internet so that when we do a Google search on “press release,” it only takes 0.84 seconds to return 272,000,000 results (take THAT, human!)

Writing a press release for robots, or more specifically, writing an SEO optimized press release, follows certain protocols which are largely determined by the current algorithms of the top search engines you want to place prominently on. Basically you need to follow the same rules for your press release as you would for a web page. Fundamentally, this comes down to:

1. figuring out your key search terms

2. making sure those terms are peppered as naturally as possible throughout your press release.

Robots don’t care about varying your language to keep things interesting, using creative, emotional hooks to encourage them to read more, or even grammar and typos (unless they’re your key search terms, of course.) The robots will read to the end of your release no matter what and then efficiently and mathematically rank your press release among the 272,000,000 other ones out there.

Writing a press release for humans

Humans, on the other hand, care about all of those things. If there’s nothing compelling about your headline, they won’t bother reading more. If the release reads like a boring SEO-peppered document with no WIIFM (what’s in it for me, or my audience), they won’t bother remembering it. And if your release has grammatical mistakes or typos, it will also upset most humans in editor, journalist (and many) blogger roles and they’ll stop reading it. So after investing time creating an SEO optimized press release, edit it for human consumption. This means spending the time to:

1. Create a catchy headline for your press release that piques a human’s curiosity

2. Elaborate on the press release headline with supporting detail in the sub-head

3. Embed WIIFM detail throughout the body of the press release, preferably with an emotional connection—make it instantly clear why this topic is relevant, interesting, funny, sad, irritating, inspiring, joyful and most importantly, worth sharing. Give it the Facebook share test—is the info cool enough that you’d share it on Facebook given the right audience?

4. Include a good and relevant photo that supports the story. A picture says a thousand words, and this is so much more important in today’s highly-visual media arena. Plus, providing a low-res image in your initial press release provides an excellent opportunity for you to accompany the release with a personalized note to get in touch with you for a hi-res version.

5. Proofread. Robots don’t care about typos. Humans do.

The Distribution Phase

Distributing a press release to robots

Sending your press release over a paid wire service is an almost guaranteed way of capturing the attention of the robots. In fact, paid wire services serve little other purpose. In addition to sending your press release out over the wire, you can help contextualize it by supporting it through owned media channels (like a corporate website and social media). This is another place where your good and relevant photo will come in handy as you tweet and post teasers from your press release to followers.

While you might not see any immediate results, getting the robots to index your press release will pay off in the long term. It’s called seeding the internet—consider it like good press insurance. You want lots of good stories indexed by the robots so that the good outweighs the bad. This way, when something “bad” hits the media, the search results present some of the good along with the bad.

Distributing a press release to humans

As you’re probably already aware, humans are a lot more high-maintenance than robots and as such, require more time investment. To get humans to notice your press release, it helps to keep some uniquely human behaviors in mind, like:

  • Humans are social. Fact: humans are more likely to respond to humans they already know. It’s not fair, but it’s true. An editor will more likely read an email and respond to a voicemail from someone they know and trust. Build those relationships.
  • Humans have expectations. Humans expect you to do your homework. Do your research and find out which editors specialize in the topic of your news release. If it’s not that person’s specialization, they probably won’t care about your press release. This is where an up-to-date media list and your WIIFM copy is crucial.
  • Humans have a short attention span and can forget things. Unlike a robot, who will systematically comb through each and every press release in an orderly fashion, a human will likely skim through until something catches their interest. This is where your short catchy headline is golden, and where a heads-up or follow-up call can make all the difference.
  • Humans are lazier than robots. Avoid relying on attachments that humans have to double-click to open. Put the press release and image in the body of the email where possible.

So should I write a press release for a robot or a human?

The answer is that a really good press release that gets noticed is written for both. You can start with a skeleton press release that hits all the SEO sweet spots, and then flesh it out with the strong emotional meat that hits the humans in the feelies.

Need help with your press release? Fortunately we have a full team of humans who specialize in writing captivating press releases that appeal to both robots and humans. Get in touch and we’ll respond in a humanistic way that’s refreshingly un-robotic.

Pokèmon GO and PR: Both Take Lots of Balls

By Julie Wright, President & Founder, (W)right On Communications, Inc. and Level 17 Pokémon GO Trainer

Pokémon GO has swept the world and I have not been immune. These days, I’m either hustling for my client partners or capturing Pokémon and increasing my experience points (XP). As I move up to each new level in Pokémon GO or capture another rare or high combat power (CP) critter, I can’t escape the feeling that being a Pokémon trainer is a lot like being a publicist.

1. Trainers are always hatching eggs while PR pros are always hatching ideas

As a Pokémon GO trainer, you should always be incubating at least two or three eggs, which will hatch into new Pokémon. You basically place a 2-km, 5-km or 10-km egg in an incubator and while you’re in hot pursuit of Pokémon, the app records your walking distance notifying you when your eggs are ready to hatch into a new Pokémon for your collection.

This is no different from a publicist’s continual pursuit of new ideas and angles to pitch. While you’re driving, in the shower or waiting for Pokémon GO’s servers to come back online (right?!), a good publicist is always thinking of new ideas for how to win exposure for their clients or brand.

2. Always on the hunt

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The Pokémon hunter has to be equipped with the tools to do the job (like Pokéballs, raspberries, lures, incense and stuff). Then they go out to target-rich environments—like malls, parks, points of interest and, yes, cemeteries–looking for Pokéstops with active lures and seeking out the highest CP Pokémon they can capture.

The publicist is armed with tools too—like their media database, reading and research, relationships and storytelling skills–as they hunt out the highest value media hit they can. While the Pokémon trainer covets a Snorlax or Dragonite in their Pokédex, the publicist wants that Wall Street Journal or Today Show in their clippings report.

3. Luck (kind of) plays a part

In Pokémon GO, players get a lucky egg. It’s one that you can activate and during the next 30 minutes receive twice the XP when you evolve your Pokémon or capture one. Really, a player should hold off evolving anything until a lucky egg is activated. Lucky egg is a bit of a misnomer because there’s really no luck involved—just common sense and a game plan. Well, a good publicist knows that there really is no such thing as luck in this business. Luck is just what happens when opportunity meets preparation. When you’ve got your messaging, materials and spokesperson all lined up and then you bump into the right opportunity at the right time, that’s not luck. That’s just how it’s supposed to work when you’ve done your job.

While the clock on the lucky egg is continually winding down, the publicist’s window of opportunity is always closing. Being lucky just means being ready.

4. Increasing your XP through street smarts

Pokémon GO has no user guide or playbook. If you want to advance in the game, you’ve got to figure it out for yourself. Use your street smarts, be resourceful by researching what other players have learned and grow your skills and ranking through experience. Basically, the more Pokéballs you toss out there, the better you’re going to get. Eventually, as your tosses get better and better, you’ll earn extra XP for Nice, Great and Excellent tosses. Curve balls will also get you more points and typically are better at catching rare and high CP Pokémon.

The publicist isn’t getting scored like this, but if you’re a PR pro, you’ll recognize immediately how similar the augmented reality game is to the real-world principles that apply to your professional growth. You can only learn to pitch media by doing it. You can only get better at it by doing more of it. When your pitches get good, you start scoring higher hits. (Hmm. Maybe publicists should develop “Experience Points” just like Pokémon GO to measure their expertise. Anyone?) And if you can master that curve ball – a perfect man bites dog, counter-intuitive pitch with a compelling story arc – then you’re at the top of your game.

5. Do the legwork!

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Another feature of the game is that you must walk. A lot. You will find more Pokémon when you’re on the move. In addition, walking is how you incubate your eggs. Two, five and 10 kilometer walks are required to hatch new Pokémon or tools. So too does legwork define success in PR. You’ve got to seek out information on your media targets – what kinds of stories do they do, what have they covered lately, how is your client or brand’s story of interest to them and their audience, and most importantly, what’s their contact info?

If you haven’t played Pokémon GO, it’s probably hard to understand some of these comparisons.

It can be the same way with non-PR people who don’t get the legwork part. They think publicists write press releases and then just push a magic button to blast them off to an enormous list of media who are hungry to read and parse their every word. (And because of this, they’re often surprised that the results they seek will take many hours and an accompanying budget to produce.) But, here’s the thing, if you don’t do the legwork as a publicist, you’ll piss off journalists and be ineffective. Really, the entire raison d’etre of the @SmugJourno Twitter feed and Bad Pitch Blog could be attributed to the short-cutters in our field who can’t be bothered to put in the legwork.

So, my PR friends, I urge you to get out there and hatch ideas like Pokémon eggs, catch those high CP media hits while building up your XP, be prepared to get lucky and put in the legwork to do it right and make our profession look its best!

And, two more pieces of advice. First, don’t forget to restore yourself. Be sure to visit the gym so you’re ready for battle (in Pokémon GO and in real life) and make time to hit up whatever bar, or Pokéstop, stocks your preferred potion. And, second, don’t forget that both PR and Pokémon GO reward those who put their balls out there.

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Hospitality PR 101: How to Nail that TV Interview

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By Shae Geary, Senior Communications Strategist

Working with local TV stations is a great way to promote hospitality client partners. From special events to staycation specials, hotels and destinations often produce interesting fodder for morning news programs that want to share unique local personalities and fun activities with their viewers. Getting the attention of TV producers and reporters requires the right pitch, and there’s more than one way to do it. For a chance at an on-camera spotlight, here are a few things to keep in mind:

Visuals! Movement!

One of my most memorable segments involved a reporter broadcasting from a plush hotel bed on the deck of a newly opened ocean view hotel pool. It was not only quirky and fun, but also succeeded in showing off both the hotel pool and its world-famous bedding in a way that was more visually interesting than a bed in a hotel room. TV is a visual medium, so anything that plays to the camera, whether interesting, unexpected, unusual or just bright and colorful, has a better chance of nabbing a reporter’s interest. It’s equally important for segments to have movement and activity, such as a chef cooking up a signature dish or guests playing in the pool. In your pitch, offer some ideas for the types of activities that can be featured on camera. The more likely a reporter is to visualize the segment, the better your chances of securing coverage.

Bring The Hotel to The Studio

In-studio TV appearances are a great alternative when a TV station can’t come to you. In your pitch, offer ideas for bringing a destination experience to the studio. We recently had success working with a local TV station to promote a romantic sunset beach picnic program. The picnic scene was recreated on the studio’s back lot and paired with a live chef’s demonstration of making an easy, aphrodisiac inspired salad. It was a pretty close second to actually doing the segment on the beach and succeeded in conveying the program’s dreamy, coastal vibe.

Exclusive Access

Viewers love to go behind the scenes, so seize the day when the opportunity arises. To generate excitement and positive community buzz for a new TV show filmed in Oceanside, (one of our destination client partners), we invited a local reporter to spend a day on-set with special access to wardrobe, props, cast trailers and show producers. The segments were a hit because the audience was able to experience the show from a perspective usually limited to cast and crew. For a hotel client, ideas for segments could include access to an exclusive Presidential Suite or over-the-top guest experience.

Partnerships

If a hospitality client partner doesn’t have a particularly compelling story to tell, all is not lost! Linking up with complementary non-profits or local businesses can be just the ticket for nabbing some airtime. A good example is the recent partnership between Cape Rey Carlsbad resort and Project Mermaid. The ocean view hotel pool was the perfect backdrop for a live TV remote that highlighted special mermaid photo sessions, where a local TV personality joined in on the fun. The project helps raise money for ocean conservation, a cause also supported by the hotel. In each segment, the hotel was identified by beautiful shots of the pool and surrounding coastal view. The TV segments drew huge interest, as did social media posts from the shoot.

If you are looking to get your business on TV, let us help! We’d love to chat, so give us a call or visit us here.