Hospitality Communications Survival Guide in the New Tomorrow

By Shae Geary— Senior Communications Strategist
The hospitality industry has been one of the hardest hit by the COVID-19 pandemic making strategic hospitality communications more important than ever for our hotels, resorts and destinations. While press trips and event promotion may be paused, there’s a critical need for hospitality communications that build trust and confidence around visiting your destination or property.

Prioritize Safety

Visitors won’t return if they don’t feel safe, and it’s not enough to assume that your guests know what you are doing to maximize safety, cleanliness and hygiene. A good place to start is a dedicated landing page on your website with detailed information, then linking to this page in your direct-to-consumer communications. In the age of visual shopping, you may even want to consider creating a video like this one that we created with Welk Resorts. There’s a lot of confusion in the marketplace right now and by appropriately highlighting your company safety standards and new protocols, you’ll help visitors feel confident and secure in their decision to vacation with you.

Emphasize Social Distancing

In the age of pandemic, it’s no surprise that outdoor-oriented, uncrowded activities and settings are top priorities for potential guests. Your hospitality communications should be updated to reflect this trend. Take time to assess your content library. If your images and messaging are lacking, consider a refresh now. Imagery that includes hotel room balconies, for instance, may be much more attractive to potential visitors than an interior guest room shot. Restaurant images that emphasize open-air patios and socially distanced tables as well as shots of outdoor activities like bike riding also will appeal to today’s consumer. Consider using these images prominently on your website, social media and guest communications.

Embrace Local and Drive Market Media

With reduced budgets and staff, it’s critical that time and energy are directed to hospitality communications efforts that result in the highest return on investment. With road trips and local travel recommended as the safer option in the short term, a priority should be placed on working with travel media and influencers in your closest drive markets. These media professionals are eager to help travel recover and know that there is pent-up demand for getting away. Use them to help deliver your safety messages and information about what to expect during a visit. People know that the experience won’t be what it was pre-pandemic and are ready to embrace the positives in what is being offered. Third-party recommendations can go a long way toward ensuring potential visitors that a visit can meet social distancing requirements while also being fun and relaxing.

Monitor NIMBY Concerns

According to the most current destination research, a majority of residents remain wary about other travelers visiting their communities. As tourism reopens, it’s important for hospitality communicators to monitor the local sentiment and potential negative pushback, while being prepared to develop campaigns showing the positive impact of tourism and its vital contribution to the local economy. Proactive outreach as well as savvy online reputation management are a must.

Don’t Overlook Internal Communication

During a crisis, especially a prolonged crisis, it’s important to deliver regular updates and expectations to your employees. These communications can include everything from information about what’s open to safety protocol reminders and even helpful tips for dealing with difficult situations unique to the pandemic such a visitor refusing to wear a mask. Delivering these on a regular schedule in a snackable format can help reassure staff and avoid harmful speculation. Furloughed employees, especially if you are intending to hire them back, also should not be overlooked. Periodic check-ins, even if nothing has changed in terms of business status, can go a long way toward building continued loyalty so that they will return when you need them.

Retain Hospitality PR Professionals to Help

Strategic hospitality communications are essential for navigating your business rebound during these exceptional times. If you need help getting started, developing a strategy, or determining best practices, a hospitality PR agency is a great solution for maximizing your budget, even if it is just for the short term. Give us a call or email for a free consultation or to discuss your needs.  

The best video conferencing software? It depends on what you have to say

By Shae Geary — Senior Communications Strategist

Now that most of us are working virtually, video conferencing has become the new normal. But not all video conferencing software is created equal or suits every purpose. As communicators, we know that the vessel used to communicate is just as important as what we are communicating. In that spirit, we’ve taken a look at four video conferencing software solutions with our best advice for when and how to use them. Full disclosure: This is not a comprehensive list of video conferencing apps, rather those with which we’ve had some personal experience or knowledge.

FaceTime Takes the Place of the Office Drop In

Video conferencing software hardly gets easier than Apple’s FaceTime. Platforms like FaceTime are great for quick check-ins with co-workers or clients. However, they often have limited capabilities for anything other than chatting. In the case of FaceTime, all participants have to have an iPhone or Mac. Some people also find FaceTime’s group chat distracting since faces zoom in and out depending on who is speaking.

Alternatives: Alternatives do exist for Windows and Android users. Facebook Messenger has a video chat option and is easy to use with people in your follower network. Google’s Duo works across Android and iOS devices and allows you to chat with up to 12 people. Subscribers to Slack also have the option of video chats.

GoToMeeting is Ideal for Team Meetings and Smaller Group Presentations of 250 or Fewer 

The team at (W)right On Communications has been using GoToMeeting video conferencing software on a fairly consistent basis. This is a paid platform, with a free 14-day trial, and has proven easy for our weekly company-wide team meetings and client partner meetings. Users have access to features such as screen share, text messaging with other participants and the option to highlight just the speaker on screen.

One feature especially useful is the choice of computer audio or audio via a dial-in phone conference line. In a household where several of us are using Wi-Fi bandwidth at the same time, the dial-in conference line allows you to continue to hear the conversation even when video may pause due to slow connection time. Another helpful feature is the personal join screen prompt. This provides you with the opportunity to adjust camera angle and background clutter before joining the call.

TIP: Find a list of video chat best practices in our blog post, “7 Tips for Pitching TV Reporters During the Coronavirus Outbreak”

Alternatives: Skype has many of the same functionalities and is free for up to 50 people to meet and collaborate. Microsoft Teams, which has video conference capabilities with Skype integration, is another alternative for those who use the Microsoft Office suite of software. G Suite users have free access to Google Meet, which supports multiple users and doesn’t require separate software installation.

Zoom Supports Large Group Presentations and Gatherings

Zoom has quickly emerged as the most popular video conferencing software. Quick growth has not come without controversy including security concerns (hello Zoombombing!) and allegations of sharing private user data with Facebook. Challenges aside, basic Zoom features can be used free of charge with paid plans offering enhanced video conferencing features.

While Zoom can be used for just about any purpose and has all the functions that you’d expect—shared screen, appointment setting and ability to invite people to chat on the fly—it has quickly become a standout for meetings and presentations to larger audiences. The video conferencing software offers a number of handy features for larger group conferences. Examples include non-verbal feedback (such as hand raising), screen annotating for both presenter and viewers and ability to record a session direct to your computer. I particularly like the virtual background option, so people don’t have to see that you are actually calling in from your bedroom!

For instance, check out these beautiful vineyard backgrounds from our client partner, Visit Napa Valley.

Invite Your Co-Workers to Happy Hour with Houseparty

Let’s be honest, all work and no play are no fun. When it’s time to just socialize with your team, Houseparty is where it’s at. This video conferencing app alerts you when friends are “in the house” and allows users to jump in and out of chats as desired. There are also some fun features like games, including Heads Up!, Quick Draw and trivia, so you’ll feel like you are at the local pub for happy hour!

Strengthening Connections in the ‘Stay Home’ Era

By Licia Walsworth — Communications Strategist

How businesses can adapt via the virtual world

Individuals and businesses alike are experiencing a profound shift in reality, with life feeling more and more like the plot of a novel or movie. Organizations have seen their entire workforces confined to their homes. Schools and universities stand vacant. Small business owners have no customers coming through their doors. Friends, colleagues, teammates, and extended family members suddenly find themselves isolated from one another.

But a remarkable thing happens when people are faced with a challenge: They become innovators, problem solvers, and out-of-the-box thinkers.

Physical Distancing – Not Social Distancing

Technology makes it possible to keep the economy moving. It enables us to remain connected in ways that would not have been conceivable just a decade ago. In a world where coworkers had typically been spending more time with one another on a weekly basis than with their own families, the virtual world is now providing people with a unique opportunity for valuable human interaction — on a personal level, as well as on a professional level. Companies are adapting to virtual team meetings and telecommuting on a grand scale. If carried out correctly, these shifts can result in a greater sense of engagement and self-worth on the part of employees.

Connecting online actually does more than keeping us connected. It is strengthening connections by creating more personal or intimate interactions than coworkers could ever have had before. On a video conference call, for instance, coworkers might glimpse one another’s kids, pets, and home-based work spaces. This levels the playing field in a new way; it makes everyone human and more than just a title or job description. This increases the emotional investment coworkers, managers and direct reports have in each other. The old adage stands true: You work harder for those you care about and those who you know care about you.

That quick knock on the door to ask a question or to chat briefly has been replaced by such platforms as Microsoft Teams or Slack. The ability to quickly bounce ideas back and forth without multiple emails or an extended meeting makes for more efficient communication and a valuable savings on time.

Business-to-client interactions have seen a dramatic change, too. Marketing messages are more mindful, taking on a human element over sales-driven campaigns, as businesses of all kinds recognize that everyone is living in a new state of reality. Communicating to your target audience may mean pulling back from your business-as-usual marketing, but it does not mean sacrificing your brand. As client and customer priorities change amid crisis, companies must take the time to coach them through this next phase — whether that means making sure a client’s business keeps running or reassuring a customer that you will be there for them through the thick and thin. Interactions in this new reality matter; relationships strengthened in a time of need will continue to prosper moving forward.

From Karate to Cake-Making

Communicating in new ways is forcing innovation everywhere. Karate instructors are using Zoom to hold virtual classes. Schoolteachers and principals are using Twitter to stream book read-alouds or to recite the Pledge of Allegiance first thing in the morning. Grandparents are sharing cake-baking lessons with their grandchildren via Google Duo. Maintaining that level of interaction with students, loved ones, and your community during this time is crucial.

Business owners at all levels can find similar ways of engaging their customer base, strengthening connections in the virtual world, in order to continue moving their work forward and ensure they remain financially stable. That does not mean that you need to push your products or take advantage of your customers during a difficult time; it means staying true to your brand and what you can do for your audience. Consider distance learning education companies that are sharing strategies and tools for free not only with teachers, but also with parents who now find themselves homeschooling. Airlines and hotels that are waiving change and cancellation fees for travelers. Keep your loyal customers and be an example of goodwill during a time of crisis.

This is the time for strengthening connections to push a heightened sense of community and trust, to serve as a resource to your clients, and be an example in the virtual age to your team.

Aviate. Navigate. Communicate. – It Matters Now More than Ever

ANC - Aviate Navigate Communicate

When I learned to fly, my instructor beat into my head a simple phrase: “Aviate. Navigate. Communicate.” The idea is simple but powerful. First, fly the airplane. Then, figure out where you’re going. Last, tell someone. 

It speaks to priorities.

There’s little sense in figuring out how you’ll get from A to B if you haven’t corrected the nosedive that’s about to render your flight obsolete. And once the plane is stable, there’s little point chewing up valuable mic time until you know where you’ll next point the plane to conclude the flight safely. Pilots have unfortunately been so distracted with their heads deep in a map or talking with controllers that they failed to notice the fuel gauge or mismatched engine readings at the root of their problem.

In the years since my training, I’ve realized this lesson applies to so many other areas of our lives. In this unprecedented time of a worldwide pandemic, it’s easy to get caught up in talking about the drama without realizing we’re not yet actually taking the priority actions. Case in point, our President bungling his communications while not yet role modeling the avoidance of handshakes let alone practicing social distancing. Or our Vice President prioritizing the lavishing of praise on our President versus using all of his precious communication time with an audience of millions to relay information people actually need.

In times of crisis, there can be a tendency to subordinate communications in favor of less important things. But other than remembering to actually fly the plane and figure out where you’re going, communication is the third most important thing to do! Aviate. Navigate. Communicate.

In business, this means quickly stabilizing things to a new but temporary operational norm and planning next steps to emerge as strongly as possible once things play out. By definition, both need solid communications to achieve. And solid communication also means, for example, adapting marketing messages now to avoid tone deaf messages because they were programmed three months ago; acknowledging fears and anxiety; and contributing helpful information into the national discourse when possible. It also isn’t the time to attempt distracting news desks with an unrelated PR hook for brand mentions that don’t help. In other words, now is not the time for newsjacking the coronavirus.

With operations and planning in hand, communication itself then becomes the next most important focus. Those organizations that move more quickly than others through the grief stages will emerge stronger than those organizations that act like a deer in headlights.

While the current pandemic is an unprecedented threat, and events are playing out with startling speed to which we’re simply not accustomed, it isn’t hyperbole that we’ll get through this. Unprecedented action is being taken the world over and ‘this too shall pass’.

At (W)right On, we’re assisting our client partners with their temporary operational adjustments and plans development. Communication isn’t slowing, it’s being redirected to support the aviate and navigate priorities. But recognizing that as inevitably as the wave is coming it will recede, and that post-pandemic attention for marketing messages will be a scarce resource, some are already beginning to explore more creative communications to take advantage of competitive opportunities to emerge. With solid aviation and navigation in place, our client partners are already planning to increase marketing communication in the weeks and months ahead to ensure that, as the wave passes, they are poised to protect and increase their market position. Like those that wait to deal with operations and navigation, organizations that unduly subordinate or arbitrarily delay marketing communications won’t do as well.

Pundits are hoping for a slow smolder in the USA with a peak to come in the months ahead after which life will begin returning to a new normal. In the marketing communications world, this timing is relatively imminent. It heightens the importance of not only embracing communications now to effectively aviate and navigate, but embracing communications to, well, communicate.

At (W)right On, we’re solidly behind our client partners and team members to move through this together, and following the guidance of experts and community leaders to ensure we help remain part of the solution. Comment below and/or let us know how you’re adapting your communications to rise to the occasion called of all of us, and to rise to the opportunities that will inevitably emerge as the wave passes.

 

ABOUT THE AUTHOR: As CEO and Managing Partner, Grant provides oversight and senior-level communications and business counsel for the agency’s client partners while also overseeing agency management and administration. Grant Wright has more than 30 years of senior management experience including external affairs and business development leadership roles for major American and Canadian corporations and their subsidiaries. With extensive skills in all aspects of communications including media, regulatory, governmental, community outreach and labor relations; he has also led major infrastructure project development, M&A due diligence and implementation management, marketing and brand development, strategic planning and business plan development for small through Fortune 500 companies.